All requests for interpretation or correction must be clearly labeled in the subject line of the email as “RFP Questions.” The DWP will not be responsible for failure to respond to a request that has not been so labeled. All requests for interpretation or correction must be put in writing and must be received by the DWP no later than 4:00 p.m. Pacific Time on March 8, 2019 at the email address specified above. All inquiries received after this time will not receive a response. DWP will respond to all inquiries by March 11, 2019. Any addenda as a result of RFP questions will be posted at www.bbldwp.com within the bid section of the website.Any interpretation or correction of the RFP rendered shall be made available to all other persons who obtained RFP documents from the DWP through issuance of Addenda to the RFP. Any addenda as a result of RFP questions will be posted at www.bbldwp.com within the bid section of the website.
A. Applicant Descriptioni. Name of firm and complete office address including telephone number and web site address.ii. Brief history and background of the firm.iii. Contact person(s) with address, phone number and email address.
B. Firm Qualifications and ExperienceThe applicant should state the size of the firm, the number and nature of the professional staff to be employed in this engagement on a full-time basis, and the number and nature of the staff to be so employed on a part-time basis. The applicant shall provide detailed examples of the required services performed by the applicant for similar types of agencies, and information regarding the number, qualifications, experience and training, including relevant continuing professional education, of the specific staff to be assigned to the work. The availability of specific key personnel through the life of the project is an important factor in the DWP’s selection of a firm and project team. Please acknowledge that any changes in identified key personnel after the award of the Agreement will be approved by the DWP in writing. Also, please include a statement regarding the availability of team to begin work as soon as possible after the selected firm receives the notice to proceed.In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state or federal regulatory bodies or professional organizations.
C. Listing of SubcontractorsThe applicant shall provide the name and business address of each subcontractor who will perform work or render service to the applicant in performing the proposed work and the specific portion of the work which will be done by each listed subcontractor.
Please provide the following in the order listed, in a clear and concise format:
1. Introduction LetterA signed letter with introduction confirming the applicant’s understanding of the services to be performed, an expression of the applicant’s interest in the work, a statement regarding the qualifications of the applicant to perform the engagement and a summary statement of any information that may be useful to the DWP relating to the services to be performed. The introduction letter must include a statement the individual signing the letter is authorized to bind his or her firm.
2. Technical ProposalThe purpose of the Technical Proposal is to demonstrate the qualifications, competence and capacity of the applicant seeking to undertake performance of the services in conformity with the requirements of this Request for Proposal. As such, the substance of proposals will carry more weight than their form or manner of presentation. The Technical Proposal should specify an approach that will meet the Request for Proposal requirements.The Technical Proposal should address all the points outlined in the Request for Proposal (excluding any cost information, which should only be included in the separate Fee Proposal). The Technical Proposal should be prepared simply and economically, providing a straightforward, concise description of the applicant’s capabilities to satisfy the requirements of the Request for Proposal.
3. Fee ProposalThe Fee Proposal should contain all pricing information relative to performing the work as described in this Request for Proposal. The total all-inclusive not-to-exceed price is to contain all direct and indirect costs including all out-of-pocket expenses.The DWP will not be responsible for expenses incurred in preparing and submitting the Technical Proposal or the Fee Proposal. Such fees should not be included in the proposal.The first page of the Fee Proposal should include the following information:• Name of Firm• Certification that the person signing the Cost Proposal is entitled to represent the firm, empowered to submit the proposal, and authorized to sign a contract with the DWP.• A total all-inclusive not-to-exceed annual price for each year of the term of the engagement.The second page of the Fee Proposal should include a schedule of professional fees and expenses that supports the total all-inclusive not-to-exceed price.Out-of-pocket expenses for firm personnel (e.g. travel, lodging and subsistence) will be reimbursed at the rates used by the DWP for its employees. All estimated out-of-pocket expenses to be reimbursed should be presented on the second page of the Fee Proposal. All expense reimbursements will be charged against the total all-inclusive not-to-exceed price submitted by the firm.If it should become necessary for the DWP to request the firm to render any additional service to either supplement the services required in this Request for Proposal, or to perform additional work as a result of the specific recommendations included in any report issued as part of this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the DWP and the firm. Any such additional work agreed to between the DWP and the firm shall be performed at the same rates set forth in the schedule of fees and expenses included in the Fee Proposal. The Fee Proposal shall be submitted in a separate sealed envelope.
General InstructionsPlease deliver one (1) unbound, four (4) bound copies, and one electronic copy in MS Word or Excel of both the Technical Proposal and the Fee Proposal (separate sealed envelope) in the format prescribed by the Request for Proposal. Proposals must be received by DWP, no later than 4:00 p.m. Pacific Time on March 14, 2019 (addresses are provided below). Proposals must be received by the stated deadline. Postmarks will not be considered. No proposals will be accepted after the deadline.All proposals are to be delivered to the DWP office as follows:(If delivered UPS/FEDEX):DWPAttn: Danielle D. McGee, CFO41972 Garstin Dr.Big Bear Lake, CA 92315
(If delivered by USPS):DWPAttn: Danielle D. McGee, CFOPO Box 1929Big Bear Lake, CA 92315-1929Submission of a proposal constitutes a firm offer to the DWP and the firm shall be bound to the terms of its Proposal for a period of one hundred twenty (120) days following the deadline for its submission.