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Current WateringSchedule
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MINUTESDEPARTMENT OF WATER & POWER
BOARD OF COMMISSIONERS
MINUTES OF A REGULAR BOARD MEETING
OCTOBER 24, 2006A Regular Meeting of the Board of Commissioners of the Department of Water & Power, City of Big Bear Lake, was called to order at 8:02 a.m., by Chairman Herrick, at the DWP Board Room, 41972 Garstin Drive, Big Bear Lake, California.
FLAG SALUTE:
Board Member Miller
BOARD MEMBERS PRESENT:
Rick Herrick, Chairman
Susan Conley, Vice Chairman
Barbara Willey, Treasurer
Bill Speyers, Board Member
Fred Miller, Board MemberBOARD MEMBERS EXCUSED:
None
OTHERS PRESENT:
Jerome D. Gruber, General Manager
Diane Muir, Administrative Manager
Bill La Haye, Principal Analyst
Jennifer McCullar, Water Conservation Specialist
Steve Wilson, Water Superintendent
Robyn Bratton, Secretary to the Board
Dawn Neuenschwander, Mtn. Pioneer Mutual Water Co.
Rick Ollila, President, CSD Board
Rod Watkins, General Manager, CSD
Dana VanLeuven, Fire Chief, Big Bear City Fire Dept.
Steve Schindler, General Manager, BBARWA
Jerri Boone, Executive Dir., Big Bear Chamber of Commerce
Arrissia Owen Turner, Big Bear Grizzly
Danielle Seckler, Bear Valley News
Four Members of the PublicITEM NO. 2 - Welcome to the New T&D Employee, David Emig; Grant Murrell, Our New Seasonal Employee in the Conservation Department; and Congratulations to Bill La Haye for Receiving His Special Districts Leadership & Management Certificate of Completion
Steve Wilson introduced Dave Emig, the new employee in the T&D Department. GM Gruber introduced Grant Murrell, the new employee in the Conservation Department. He also congratulated Bill La Haye for obtaining his Leadership & Management Certificate of Completion from Special Districts.
ITEM NO. 3 - Public Forum
No one from the public wished to speak.
ITEM NO. 4 - Consent Calendar
4.1 Minutes of a Regular Meeting Dated 9/26/06 --- Approve
4.2 Monthly Management Staff Reports
4.3 Notice of Completion for the Knight & Navajo Pipeline Project
4.4 Email Retention Policy – 2nd Draft --- Approve
4.5 Change Purchase Order Request from G&E Engineering to the Big Bear Lake Rotary Foundation
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Motion made by Treasurer Willey, seconded by Vice Chairman Conley, and carried 5-0 to approve the Consent Calendar with the exception of Items 4.2, 4.3, 4.4 and 4.5. |
ITEM NO. 5 - Items Removed from the Consent Calendar
Items 4.2, 4.3, 4.4, and 4.5 were discussed by the Board and staff.
#4.5
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Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 4-0. Board Member Speyers abstained from voting, to approve issuing a check in the amount of $2,500 to G&E Engineering and not to the BBL Rotary Foundation Earthquake Preparedness Fund. This amount will still come from A/C #510-5291-3931. |
ITEM NO. 6 - Finance/Variance Reports & Authenticate Check Registers
Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0 to authenticate the Check Registers as presented, with the exception of KBHR Check #13508.
Chairman Herrick turned the meeting over to Vice Chairman Conley.
Motion made by Board Member Miller, seconded by Treasurer Willey, and carried 4-0 to approve KBHR Check #13508. Chairman Herrick abstained from voting.
Vice Chairman Conley turned the meeting back over to Chairman Herrick.
ITEM NO. 7 - General Manager’s Report
GM Gruber reviewed his report with the Board and there was general discussion. GM Gruber also thanked the community and the DWP staff for the great job everyone has done to help make conservation a way of life in the Big Bear Valley. He thanked the Board for their support on the Master Plan.
ITEM NO. 8 - Transfer of Assets from Mountain Pioneer Mutual Water Company
(in Rimforest)GM Gruber reported on the history of Mountain Pioneer Mutual Water Company (MPMWC) and how the entire infrastructure was destroyed due to the Old Fire. MPMWC had asked the DWP if they could connect to the DWP’s water system and be issued Will Serve letters. At present, meters have been set but are turned off. Dawn Neuenschwander presented the staff with a plaque in appreciation for all the help and cooperation given to their water company by the DWP.
Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0, to authorize execution of the Asset Transfer Agreement, and accept the Bill of Sale and Quitclaim Deed.
ITEM NO. 9 - Failure to Comply Resolution No. DWP 2006-13
There was general discussion between the Board and staff regarding the Failure to Comply Resolution.
Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0, to approve Resolution No. DWP 2006-13 Failure to Comply.
ITEM NO. 10 - Congratulations to the DWP for being awarded the Theodore Roosevelt Environmental Award for Excellence in Natural Resources Management
GM Gruber commended staff for obtaining this award, and Jennifer McCullar gave a PowerPoint presentation.
Chairman Herrick adjourned the meeting for a break at 9:20 a.m.
Chairman Herrick reconvened the meeting at 9:35 a.m.
ITEM NO. 11 - Water Master Plan – 2nd Draft
GM Gruber reviewed the Water Master Plan with the Board and staff and there was general discussion.
ITEM NO. 12 - City Reports (none)
ITEM NO. 13 - Board Member Reports (none)
ITEM NO. 14 - Future Agenda Items:
November
- Adopt Water Master Plan
- TRT Committee Report – Water Supply & Ground Water Level Update
- Water Meter Connection Limitations
- Discuss Financial Plan
- Public Information Request Policy
- 1st Draft of Records Retention Policy
- Maintenance & Flushing Fire Hydrants
- Water Use Efficiency Resolution No. DWP 2006-14 (Adopt)
- Rescind Water Shortage Emergency Resolution (Adopt)
- Update Failure to Comply Language in the Following Resolutions: 2004-08/2005-03/2006-11
The Board and staff discussed November’s Agenda items.
Chairman Herrick adjourned for a break at 9:55 a.m.
Chairman Herrick reconvened the meeting at 10:05 a.m.
ITEM NO. 15 - Closed Session
| (1) | CONFERENCE WITH REAL PROPERTY NEGOTIATORS, | |
| Pursuant to Section 54956.8 of Government Code | ||
| (1) | Property: APN #304-126-04 | |
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Agency Negotiators: Scott Heule, Department of Water & Power & Jeff Ballinger from the DWP Attorney’s Office |
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Negotiating Parties: Joan D. West, Successor Trustee
of the Dorothy |
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Under Negotiation: Price & Terms |
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| (2) | CONFERENCE WITH REAL PROPERTY NEGOTIATORS LITIGATION |
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| Pursuant to Section 54956.9(a) of Government Code | ||
| Superior Court – Big Bear District Case No. BBCHS 000986 | ||
Into Closed Session at 11:05 a.m.
ITEM NO. 16 - Open Session
Into Open Session at 11:14 a.m. – No reportable action taken.
ITEM NO. 17 - Adjourn
No further action came before the Board. Chairman Herrick adjourned the meeting at 11:14 a.m.
Robyn Bratton, Secretary to the BoardApproved at meeting dated: November 21, 2006