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MINUTES

DEPARTMENT OF WATER & POWER
BOARD OF COMMISSIONERS
MINUTES OF A REGULAR BOARD MEETING
AUGUST 22, 2006

A Regular Meeting of the Board of Commissioners of the Department of Water & Power, City of Big Bear Lake, was called to order at 8:05 a.m., by Chairman Herrick, at the DWP Board Room, 41972 Garstin Drive, Big Bear Lake, California.

FLAG SALUTE:

Treasurer Willey

BOARD MEMBERS PRESENT:

Rick Herrick, Chairman
Susan Conley, Vice Chairman
Barbara Willey, Treasurer
Bill Speyers, Board Member
Fred Miller, Board Member

BOARD MEMBERS EXCUSED:

None

OTHERS PRESENT:

Jerome D. Gruber, General Manager
Scott Heule, Assistant General Manager
Diane Muir, Administrative Manager
Bill La Haye, Principal Analyst
Jennifer McCullar, Water Conservation Specialist
Steve Wilson, Water Superintendent
Robyn Bratton, Secretary to the Board
Kelle Barrette, Senior Billing Clerk
Jeff Mathieu, City Manager
Tammy Arden, Human Resources
Rod Watkins, General Manager, CSD
Rick Ollila, President, CSD Board
Bob Colven, Vice President, CSD Board
Steve Schindler, General Manager, BBARWA
Arrissia Owen Turner, Big Bear Grizzly
Danielle Seckler, Bear Valley News
Four Members of the Public

ITEM NO. 2 - Congratulations to Kelle Barrette for Passing her Treatment 1 Test

The Board and staff congratulated Kelle Barrette for passing her Water Treatment 1 test.

ITEM NO. 3 - Public Forum

No one from the public wished to speak.

ITEM NO. 4 - Consent Calendar

4.1 Minutes of a Regular Meeting Dated 7/25/06 --- Approve
4.2 Monthly Management Staff Reports
4.3 Upgrade Existing Telemetry System --- Approve
4.4 Radio Read Update
4.5 Position Title Change
4.6 Amend Water Master Plan Contract with CDM to Cover an Additional Cost

Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0 to approve the Consent Calendar with the exception of Items 4.2, 4.3, and 4.5.

ITEM NO. 5 - Items Removed from the Consent Calendar

Items 4.2, 4.3, and 4.5 were removed from the Consent Calendar and there was general discussion between the Board and staff.

#4.3

Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0 to award upgrading our telemetry system to the lowest responsible bidder, Byrd Electronics, in the amount of $33,135, and transfer funds from Reserves to A/C #510-5291-3936.

#4.5

Motion made by Vice Chairman Conley, seconded by Board Member Speyers, and carried 5-0 to authorize the elimination of the Telephone/Dispatch Clerk and the creation of an additional Customer Service Representative position.

ITEM NO. 6 - Finance/Variance Reports & Authenticate Check Registers

Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0 to authenticate the Check Registers as presented.

ITEM NO. 7 - General Manager’s Report

GM Gruber reviewed his report with the Board and there was general discussion.

ITEM NO. 8 -City Reports (none)

ITEM NO. 9 - Board Member Reports (none)

ITEM NO. 10 - Future Agenda Items:
September

  • Email Retention Policy – 1st Draft
  • Transfer of Assets from Mtn. Pioneer Mutual Water Company to the DWP (possible approval)
  • Failure to comply Procedure Update
  • Water Efficiency Policy – Draft Resolution
  • Master Plan – Draft for Review
  • Rate Study – Draft for Review
  • Discuss November & December Meeting Dates
  • Lake William Interconnect Pipeline

Chairman Herrick adjourned for a break at 8:56 a.m.

Chairman Herrick reconvened the meeting at 9:11 a.m.

ITEM NO. 11 – Closed Session

(1) CONFERENCE WITH REAL PROPERTY NEGOTIATORS,
  Pursuant to Section 54956.8 of Government Code
     
  (1) Property: APN #304-126-04
   

Agency Negotiators: Scott Heule, Department of Water & Power & Jeff      Ballinger from the DWP Attorney’s Office

   

Negotiating Parties: Joan D. West, Successor Trustee of the Dorothy
     Allen Porter Living Trust and Mike Giebelhouse

   

Under Negotiation: Price & Terms
     
  (2) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
LITIGATION
    Pursuant to Section 54956.9(a) of Government Code
    Superior Court – Big Bear District Case No. BBCHS 000986
     

Into Closed Session at 9:11 a.m.

ITEM NO. 12 - Open Session

Into Open Session at 10 a.m. – No reportable action taken.

ITEM NO. 13 - Adjourn

No further action came before the Board. Chairman Herrick adjourned the meeting at 10 a.m.

Robyn Bratton
Secretary to the Board

Approved at meeting dated:

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