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MINUTES

DEPARTMENT OF WATER & POWER
BOARD OF COMMISSIONERS
MINUTES OF A REGULAR BOARD MEETING
JULY 25, 2006

A Regular Meeting of the Board of Commissioners of the Department of Water & Power, City of Big Bear Lake, was called to order at 8:05 a.m., by Chairman Herrick, at the DWP Board Room, 41972 Garstin Drive, Big Bear Lake, California.

FLAG SALUTE:

Fred Miller, Board Member

BOARD MEMBERS PRESENT:

Rick Herrick, Chairman
Susan Conley, Vice Chairman
Barbara Willey, Treasurer
Bill Speyers, Board Member
Fred Miller, Board Member

BOARD MEMBERS EXCUSED:

None

OTHERS PRESENT:

Jerome D. Gruber, General Manager
Scott Heule, Assistant General Manager
Diane Muir, Administrative Manager
Bill La Haye, Principal Analyst
Jennifer McCullar, Water Conservation Specialist
Steve Wilson, Water Superintendent
Robyn Bratton, Secretary to the Board
Michele Mrosek, Customer Service Rep
Kelle Barrette, Senior Billing Clerk
Mike Whalen, Meter Tech I
Jeff Mathieu, City Manager
Bill Jahn, Mayor, City of Big Bear Lake
Rick Ollila, President, CSD Board
Bob Colven, Vice President, CSD Board
Steve Schindler, General Manager, BBARWA
Arrissia Owen Turner, Big Bear Grizzly
Danielle Seckler, Bear Valley News
Reese Troublefield, Recreation Superintendent, Big Bear Rec
     and Parks District

ITEM NO. 2 - Kathleen Smith, the Administrative Services Director, will introduce the new City Manager, Jeff Mathieu, and also congratulations to Mike Whalen in his new Position as Meter Tech I

Mayor Bill Jahn introduced the new City Manager, Jeff Mathieu, and the Board and staff welcomed him. GM Gruber introduced Mike Whalen, the DWP’s new Meter Tech I. Mike transferred from the Conservation Department and was a seasonal employee.

ITEM NO. 3 - Public Forum

Rod Watkins, the CSD’s General Manager, addressed the Board and staff regarding his concerns about where DWP stands regarding water rights to BBARWA water.

ITEM NO. 4 - Consent Calendar

• 4.1 Minutes of a Regular Meeting Dated 6/27/06 & Special Board Meeting/Workshop Dated 7/11/06 --- Approve
• 4.2 General Manager’s Report
• 4.3 Monthly Management Staff Reports
• 4.4 Carryovers from FY 2005/06 – Approve Resolution No. DWP 2006-12
• 4.5 Fund Transfers for Water Demand Offset Program for FY 2005/06
• 4.6 Fund Transfers for Supplemental Water Source Program for FY 2005/06
• 4.7 Public Information Policy – 2nd Draft
• 4.8 Independent Accountant’s Report for FY 2005/06
• 4.9 Canvasback Well Equipping – Award Contract to Lowest, Responsible Bidder

Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0 to approve the Consent Calendar with the exception of Items 4.1, 4.2, 4.3, 4.4, and 4.9.

ITEM NO. 5 - Items Removed from the Consent Calendar

Items 4.1, 4.2, 4.3, 4.4, and 4.9 were discussed by the Board and staff.

#4.1

Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0 to approve the Minutes of a Regular Meeting Dated 6/27/06 and Special Meeting/Workshop (with one amendment) dated 7/11/06.

#4.4

Motion made by Treasurer Willey, seconded by Vice Chairman Conley, and carried 5-0 to adopt Resolution No. DWP 2006-12, Approving the Carryover of 23 Select Appropriations from FY 2005/06 to FY 2006/07 for Unfinished Projects in the amount of $632,565.96.

#4.9

Motion made by Board Member Miller, seconded by Board Member Speyers, and carried 5-0 to award the Canvasback Well equipping contract to Cora Construction, in the amount of $191,262, and approve a 10 percent contingency, for a grand total of $211,000.

ITEM NO. 6 - Finance/Variance Reports & Authenticate Check Registers

Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0 to authenticate the Check Registers as presented, with the exception of KBHR Check #13210.

Chairman Herrick turned the meeting over to Vice Chairman Conley.

Motion made by Board Member Miller, seconded by Board Member Speyers, and carried 4-0. Chairman Herrick abstained from voting on KBHR Check #13210.

Vice Chairman Conley turned the meeting back over to Chairman Herrick.

ITEM NO. 7 - Pool Committee Update – Presentation by Reese Troublefield, Recreation Superintendent, from the Big Bear Recreation & Parks District

GM Gruber introduced Reese Troublefield, Recreation Superintendent, from the Big Bear Recreation and Parks District. Mr. Troublefield gave a PowerPoint presentation on the status of the pool project.

ITEM NO. 8 - City Reports (none)

ITEM NO. 9 - Employee Grievance: Kelle Barrette – Regarding Meal Reimbursement

GM Gruber gave a brief background on this issue and then the Board received Kelle Barrette’s comments. Due toVice Chairman Conley’s extensive background in the human resources field, she offered to help research this issue, along with the help of Diane Muir and Roberta Schilling who will compile documentation and give to Vice Chairman Conley. After all documentation has been reviewed, Vice Chairman Conley will make a decision on whether or not the DWP will award the $10 meal ticket to Kelle.

ITEM NO. 10 - Board Member Reports (none)

ITEM NO. 11 - Future Agenda Items:
August

• Email Retention Policy – 1st Draft
• Transfer of Assets from Mountain Pioneer Mutual Water Company to the DWP (possible approval)
• Radio Read Update
• Master Plan/Financial Plan Update
• Ferguson Group Update
• Failure to Comply Procedure Update

Chairman Herrick adjourned for a break at 9:34 a.m.

Vice Chairman Conley, left the meeting at 9:45 a.m.

Chairman Herrick reconvened the meeting at 9:45 a.m.

ITEM NO. 12 - Closed Session

(1)	CONFERENCE WITH REAL PROPERTY NEGOTIATORS,
	Pursuant to Section 54956.8 of Government Code
	(a)	Property: APN #304-126-04
		Agency Negotiators: Scott Heule, Department of Water & Power & Jeff      Ballinger from the DWP Attorney’s Office
		Negotiating Parties: Joan D. West, Successor Trustee of the Dorothy Allen Porter      Living Trust and Mike Giebelhouse
		Under Negotiation: Price & Terms
	(b)	Property: Rights to Wastewater from BBARWA Plant
		Agency Negotiators: Jerry Gruber, Scott Heule, and David Aladjem
		Negotiating Parties: DWP and BBARWA
		Under Negotiation: Price and Terms

Into Closed Session at 9:45 a.m.

ITEM NO. 13 - Open Session

Into Open Session at 9:58 a.m. – No reportable action taken.

ITEM NO. 19 - Adjourn

No further action came before the Board. Chairman Herrick adjourned the meeting at 9:58 a.m.

---

Robyn Bratton, Secretary to the Board

Approved at meeting dated:

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